Privacy Statement for applicants
Last review date: 2 December 2020
Last review date: 2 December 2020
1.1 This Privacy Notification is applicable when you apply for an open position at skeyes ("We"), either online via the forms on the webpages that start with the URL https://resourcemanager, or via another method (whether electronically or not).
It is also applicable when you register on the mailing list for the recruitment exam for air traffic controllers ("the mailing list"), via a webpage that starts with the URL https://resourcemanager without effectively applying for the function of air traffic controller.
1.2 This Privacy Notification is only applicable to the processing of personal data carried out by skeyes.
1.3 skeyes is an autonomous public company with business units over the whole of Belgium that by law has the following objectives:
1.4 As a public company we do our utmost to protect and process the personal data that are entrusted to us in a correct and transparent way, more particularly in accordance with the applicable law and especially with the General Data Protection Regulation 2016/679 of 27 April 2016 (‘GDPR'). We keep your data as safe as is reasonably possible and protect it against loss and unauthorised distribution.
We explain via the links below why and how we collect personal data, how we protect it and how long we keep it if you apply for a position or register on the mailing list:
2. Who will process my personal data?
3. For what purpose and on what legal basis is my personal data processed?
→ During the registration process on the mailing list
→ During the application process
→ During the hiring process
4. Which categories of personal data are processed?
→ During the registration process on the mailing list
→ During the application process
5. Who will have access to my personal data?
6. Is my personal data shared outside the EEA?
7. Will skeyes use an automated decision-making process?
8. How long will my personal data be stored?
9. Which rights do I have related to the processing of my personal data?
10. How to get in touch with us?
11. Modifications to this Privacy Notification?
Company seat:
skeyes,
Square de Meeûs 35
1000 Brussels
Exploitation seat :
Tervuursesteenweg 303
1820 Steenokkerzeel
E-mail: jobs@skeyes.be
→ during the registration on the mailing list: the storage of your (contact) details to keep you informed of the date(s) on which the next recruitment exam of air traffic controller will be organised.
The processing of your personal data is therefore required to take measures, at your request, prior to potentially concluding an agreement, and more specifically to provide the information that you have requested via the registration form.
→ during the application process: the registration of your application for a possible position at skeyes and the creation of a profile, if this application leads to the start of a selection procedure, which means that skeyes will process all necessary data that is required to assess your application in view of possible recruitment.
As a consequence, the processing of your personal data is required to take measures prior to the conclusion of an employment contract or it is necessary to fulfil a task of general interest or in the context of the official authority with which skeyes is vested.
In the case of a decision not to hire you at skeyes, we will keep your personal data during a well-defined period (see point 8).
→ during the hiring process: In the case of a positive assessment and decision to hire you, we will also use your personal data to prepare the employment contract (for contract staff) or to prepare your appointment (candidate air traffic controllers).
With a view to starting the employment of the candidate air traffic controllers, we need to request a number of specific personal data to execute the legal obligations that are related to skeyes (see further).
4.1 Personal data contains all information that is related to you or that can be used to identify you.
Therefore, anonymous data, without the possibility of identifying you, will not be considered as personal data.
→ during the registration on the mailing list:
when you register on the mailing list for the recruitment exam of air traffic controller, you are required to provide the following data: first and last name, email address and telephone number.
→ during the application process:
In the context of an application (spontaneous or following a job vacancy) or an inscription to the recruitment exams of air traffic controller, we process the following data:
In case of an online application, we obtain some of your personal data via the application forms on the webpages starting with the URL "https://resourcemanager". The following information is mandatory: your first and last names, your gender, your email address, your telephone number, the channel through which you found the open position and your CV. Without obligation to do so, you can also provide your date of birth, your photo and/or your motivation letter.
Unless we explicitly specify this (for instance on the online application forms) you are not obliged to share with us all the above-mentioned data in the context of an application. If you don't share the data that is specifically requested, this can have a negative impact on your application.
5.1 The personal data of applicants is stored in a recruitment management system of a third party. Only our Talent Officers have access to the stored data for the purposes mentioned above and on a strict ‘need to know' basis.
5.2 The data provided by the registered users of the mailing list is only used by the people within skeyes who deal with sending the emails related to the date(s) of the recruitment exams for air traffic controllers (i.e. our Talent Officers).
5.3 Only if you are a candidate for air traffic controller, your data is imported into the database of Eurocontrol, namely the FEAST database, after a first screening of the admission conditions by skeyes.
skeyes is simply a user of the FEAST database and as such has no control over this database. More general information about the FEAST database can be found via this link: http://feast-info.eurocontrol.int/.
5.4 In case an external assessment is needed for a specific function, your personal data will be transferred to the third party that will execute this assessment. In that case, skeyes will require the necessary guarantees in order to protect your personal data.
5.5 Other than this, we don't send your data to other parties. The confidentiality of your personal data is always guaranteed.
Your personal data is neither shared, nor sent to countries outside the European Economic Area.
7.1 Automated decision-making is defined as decisions about individuals that are exclusively based on automated data processing and to which legal consequences are attached or that significantly affect the individuals concerned.
7.2 skeyes shall in principle not make use of automated decision-making processes as described above.
8.1 We store your personal data during the period that is necessary in light of the above-mentioned purposes.
8.2 If you apply to us and this does not result in an employment relationship, we will store your data during 2 years after the end of the hiring procedure for purposes that are discussed above under 3.
8.3 Personal data of candidate air traffic controllers that is stored in the FEAST database of Eurocontrol will be kept in accordance with the management of data protection at Eurocontrol. skeyes is simply a user of this database and as such has no control over this database.
8.4 Personal data of registered users in the mailing list is kept during 2 years.
At any time, you have the right to object to the processing which skeyes would have used as a basis in point 3, to fulfil a task of general interest or in the context of the exercise of public authority which has been granted to skeyes. skeyes shall, after investigation, stop the processing unless there are mandatory legal grounds for further processing. So, for instance you can file a claim against the processing of your data after a non-retained application. In this case skeyes will immediately delete your data and stop further processing.
9.2 You can enforce your above-mentioned rights by sending an email to privacy@skeyes.be
You can also use these contact details if you wish to make a claim related to the processing of your personal data.
9.3 In addition, you have the right to file a claim – if you think that skeyes did not respect the law related to data protection - with the Data Protection Authority.
11.1 We can modify this Privacy Notification at any time. For each modification we will change the revision date on the top of this page, to inform you when we last modified this Privacy Notification. The modified Privacy Notification will be valid as of this date.
Please consult this page regularly to stay informed of changes and additions.